Executive Assistant (Real Estate)

Ralph Lauren

  • 尖沙咀
  • 長期
  • 全職
  • 16天前
Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.Position OverviewTo provide executive, organizational, and administrative support to the Head of Real Estate International, ensuring seamless operations and efficiency across the department.This role acts as a key liaison between the APAC / EMEA Real Estate Teams and internal / external stakeholders, managing communications, schedules, travel arrangements and confidential matters while contributing to strategic initiatives that enhance employee experience and organizational effectiveness.Essential Duties & Responsibilities1. Executive & Administrative Support
  • Manage complex calendars including scheduling meetings, appointments and travel arrangements.
  • Build relationships and maintain close partnership with internal key stakeholders and peers.
  • Act as a critical time manager for the Manager to optimize schedules and minimize overcommitment.
  • Manage frequent travel schedules of the Manager with high agility and advanced planning on all logistics.
  • Prepare and edit correspondence, presentations, reports, and other business documents.
  • Handle confidential communications and documents with discretion and professionalism.
  • Prioritize and manage tasks using APAC's designated task management tools to ensure timely delivery of commitments.
  • Process expense claims for the Manager, review claims reports submitted by the Manager's direct reports and mark up any major callout or deviation from Travel & Expenses policies.
  • Coordinate the executive personal matters when needed.
2. Office & Team Coordination
  • Organize executive meetings including agenda preparation, minutes-taking and follow-up actions.
  • Consolidate presentation materials provided by APAC team members and standardize format for uniformity.
  • Monitor and renew annual subscription of retail real estate related newsletters and reports across geographies.
  • Coordinate team-related arrangements (e.g. meals, celebrations, departmental summit etc.).
  • Ensure smooth day-to-day operations of the team.
3. Project & Event Support
  • Assist in planning and executing APAC regional initiatives, offsite meetings and visits from global leadership.
  • Coordinate leadership meetings and ensure timely delivery of related materials and outcomes.
  • Go on business travel as required e.g. annual real estate summit and lead all preparations and coordination.
  • Arrange seasonal corporate gifts and festive messaging to vendors.
4. Communication Management
  • Serve as a key point of contact between the Manager and internal and external stakeholders.
  • Liaise with internal stakeholders with professionalism in a timely manner to communicate restrictions or needs.
5. Data & Document Management
  • Maintain organized digital and physical filing systems.
  • Track key documents, contracts, and compliance deadlines.
Experience, Skills & Knowledge
  • Bachelor's degree in Business Administration, Human Resources, or a related field preferred.
  • Minimum 8 years of experience in executive assistant or administrative roles, ideally in a corporate or regional office setting.
  • A great team-player with strong commitment to building team success.
  • Highly time-sensitive on tasks prioritization in a fast-paced and dynamic environment.
  • A detailed planner with robust organizational, time-management and multi-tasking abilities.
  • Ability to work independently with good disciplines.
  • High level of discretion, professionalism and attention to details.
  • Excellent written and verbal communication skills in English, Cantonese and Mandarin.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), HRIS systems, and virtual collaboration tools (Teams, WeChat, etc.).

Ralph Lauren